eDeneb System Modules Summary of Benefits
eDeneb Construction Accounting Software offers the following modules
Accounts Payable
- The Quick Check function eliminates the need for a separate checkbook to handle paid-by-hand checks.
- The system allows multiple input personnel to process and post input sessions.
- On demand printing of Waivers of Lien and Affidavits expedites payments from customers.
- Accounts Payable integrates with Purchase Order, Job Cost, General Ledger, Equipment Control, Inventory and Bank Reconciliation.
Accounts Receivable
- Flexible invoice formatting reduces input time and customizes invoices to include customer logo and match each customer's preferred format.
- The customizable Price Book and Inventory Pricing feature streamline consistent pricing of tasks and materials.
- The "one-click email" invoice function provides an accurate audit trail of billings and facilitates prompt payment.
- Accounts Receivable integrates with Item Billing, Work Order, Job Cost, General Ledger, Bank Reconciliation and Inventory.
Bank Reconciliation
- The virtual checkbook reduces the time spent balancing monthly bank statements.
- On-demand bank balance "snap-shots" improves the utilization of cash assets.
- Bank balance reconciliation with General Ledger verifies the accuracy of the company's financial position.
- Bank Reconciliation integrates with Accounts Payable, Accounts Receivable, and Payroll.
Equipment Control
- Billing rate for in-house and lease equipment improves the accuracy of costs charged to each job.
- Managing the profitability of each piece of equipment promotes better decision-making on the timing of asset replacement.
- The monthly Asset Depreciation Schedule reduces the input time for separate entries in General Ledger.
- Equipment Control integrates with Job Cost, General Ledger, Inventory, Accounts Payable and Payroll.
Estimating
- The material and labor structure reduces input time and creates consistent application of the labor required.
- The Price Book import and update features streamline consistent pricing of tasks and materials.
- Tracking of change orders is improved when new estimates are created for a job in progress.
- Estimating integrates with Inventory, Item Billing and Job Cost.
General Ledger
- Fully integrated financial statement data significantly reduces the cost of statement preparation by CPA professionals.
- The ability to work across multiple years allows data entry beyond the traditional "year-end close," eliminating the wait for year-end adjustments.
- A no-charge login gives your outside accountant immediate access to financial data.
- General Ledger integrates with Accounts Payable, Accounts Receivable, Equipment Control, Inventory, Purchase Order and Payroll.
Inventory Control
- Inventory Control management by location provides integrated data to control assets in multiple warehouses and/or service vehicles.
- Allows just-in-time inventory review to reduce duplication and capital investment.
- Reduces pilferage on the job site by providing an accurate audit trail of materials.
- Current inventory valuation is available 24/7, allowing for immediate response to unexpected fluctuations.
- Inventory Control integrates with Job Cost, General Ledger, Purchase Order, Accounts Payable, Accounts Receivable, and Equipment Control.
Item Billing
- Improves overall management of draw requests, unit and percent complete billings.
- Eliminates the time and cost of separate spreadsheets when using an AIA format for billing.
- Improves the management of retainer releases, resulting in prompt payment for final amounts due for the project.
- Reduces the time necessary for revision of previous billings submitted.
- Item Billing integrates with Job Cost, Accounts Receivable, Estimating, and General Ledger.
Job Cost
- Links for Workers Compensation and Area Code defaults simplifies and improves the accuracy of workers compensation calculations and certified payroll reporting.
- Flexible job/subjob/phase/cost code structure provides real time project management data rather than "after-the-fact" reports generated from traditional general ledger account structures.
- Estimators and project managers have access to detailed job-cost data, but are only granted access to sensitive accounting information with administrative authorization.
- Attaching documents, pictures, and estimates to a job improves document management by pooling all job reference files in one location.
- Integrating all job reference files - documents, pictures, and estimates - to a specific job number improves document management by pooling shared data in one location which can be accessed 24/7.
- Multiple versions of Work-in-process reporting enhance relationships with banks, bonding companies, and accountant.
- Job Cost Module integrates with Purchase Order, Accounts Payable, Estimating, Inventory Control, Item Billing, Equipment Control, Accounts Receivable, Payroll, and Work Order.
Mobile System
- Customizable status codes enable proper staging through the entire cycle of quote request, bid submitted, bid accepted, work order generated, work complete, work inspected, work accepted, work billed.
- Direct links to Accounts Receivable result in real-time updating of completed order information without having to wait for the field supervisor to return to the office.
- Better customer service is delivered with field access to order information.
- Worksheet access gives project managers a billing negotiating tool.
- Remote time entry saves office work and provides better real-time job information.
- Materials required on the job can be acquired sooner with field purchase orders.
- Mobile System integrates with Accounts Receivable, Inventory Control, Item Billing, Job Cost, Work Order, Payroll, and Purchase Order.
Payroll
- Direct Deposit saves printing and mailing expense, and is more secure.
- Reciprocal and "Piggy-back" tax calculations eliminate need to manually calculate distributed taxable income.
- On-site time-card entry reduces time spent by payroll personnel.
- W-2 electronic file creation reduces transcription errors and the expense of using outside services to file tax returns.
- Year-end processing for W-2s and Tax reporting is streamlined as eDENEB permits working across multiple years at the same time. No hard close is required to continue processing current data.
- Payroll integrates with Job Cost, Equipment Control, General Ledger, Work Order, and Bank Reconciliation.
Purchase Order
- The integration with Accounts Payable reduces input time for invoices and controls over-billing.
- The "one-touch email" Purchase Order function saves time, paper, and postage while creating a date and time-stamped audit trail.
- Flexible purchase order formatting reduces input time and protects the liability of the company by integrating appropriate notes and conditions for each specific contract.
- Real-time updating of Job Cost and General Ledger shortens the billing cycle for materials to include in progress billings.
- Purchase Order integrates with Accounts Payable, Job Cost, Inventory and General Ledger.
Work Order
- The dynamic work order dispatch view replaces "white boards" with the ability to review schedules by employee, job, work order or zip code.
- Field updating of the work order improves the accuracy of invoices and shortens the billing/collection cycle.
- Time logged on work orders eliminates double entry for payroll processing.
- Work Order integrates with Accounts Receivable, Inventory, Job Cost, and Payroll.
Your Company
- Multiple company support eliminates the need for multiple software licenses.
- Form expenses are reduced when using the imbedded form print with uploaded company logo.
- Unauthorized access to sensitive data is prevented by security controls at the module and report level.
- On-line help reduces training and start up time.